SIM Tracking
Manage and track the lifecycle of SIM assets including assignment, return, warehouse mapping, fleet signatures, and document attachments. This section also covers SIM write-off history and audit trails in Fleet Master.
Overview
The SIM Tracking module in Fleet Master enables you to monitor the full lifecycle of SIM cards from assignment to return and write-off. It ensures visibility into asset status, physical storage, and compliance documentation — helping reduce misuse, duplication, and loss of SIM resources.
SIM Assignment
When assigning a SIM to a fleet or project, the following fields are captured:
| Field | Description |
|---|---|
| Fleet | The assigned fleet's name or ID. (Required) |
| Assignment Date | Date of assignment. (Required) |
| Warehouse | Storage location of the SIM. (Required) |
| Rack / Section / Column | Warehouse mapping details. (Required) |
| Fleet Signature | Signature confirming SIM handover. (Required) |
| Assignment Notes | Additional information. (Optional) |
SIM Return
Returned SIMs must go through a defined return process:
| Field | Description |
|---|---|
| Return Date | Date the SIM is returned. (Required) |
| Condition | Condition on return (e.g., Working, Damaged). (Required) |
| Return Notes | Any notes related to return. (Optional) |
| Receiver Signature | Signature of receiver. (Required) |
Note:
Returned SIMs will move to Standby or Ready to Allocate depending on their condition.
Warehouse Mapping
Each SIM is physically stored in a mapped warehouse location, ensuring easy tracking and retrieval.
| Field | Description |
|---|---|
| Warehouse | Warehouse where the SIM is stored. (Required) |
| Rack | Rack identifier. (Required) |
| Section | Section within the rack. (Required) |
| Column | Column location of the SIM. (Required) |
Reminder:
Warehouse mapping must be configured in Attributes before SIM creation.
Write-Off History
SIMs that are decommissioned due to damage, loss, or contract termination are tracked here.
| Field | Description |
|---|---|
| Write-Off Reason | Reason for SIM deactivation. (Required) |
| Write-Off Date | Date the SIM was written off. (Required) |
| Approval Status | Status of the write-off (Pending, Approved). (Required) |
| Approval Date | Date of approval. (Required) |
| Notes | Additional comments. (Optional) |
Note:
All write-offs are recorded for future audits and compliance reports.
Attachments
Upload documents to track SIM lifecycle and accountability.
| Document Type | Description |
|---|---|
| Purchase Invoice | Proof of SIM purchase. (Required) |
| Service Contract | Postpaid plan agreement or contract. (Optional) |
| Return Condition Report | Summary on return. (Optional) |
| Write-Off Justification | Files supporting the reason for removal. (Optional) |
Note:
Files can be .pdf, .jpg, or .png and are kept secure under each SIM record.
Key Features
- Assignment & Return Tracking: Ensures SIMs are tied to fleets/projects with return validation.
- Warehouse Mapping: Clear visibility into SIM storage.
- Write-Off History: Logs all deactivated SIMs with full reasoning and approval.
- Attachment Management: Organize and secure all documents for audit readiness.
Best Practices
- Always record fleet signature during assignment and return.
- Avoid editing warehouse details manually – use transfer or return workflows.
- Upload supporting documents for every write-off to ensure transparency.
- Monitor expiry and renewal cycles to avoid service interruptions.