Uniform Record Management

Manage existing uniform records with full control over stock, variations, chargeability, tax, and markup settings in Fleet Master’s Asset Management module.

Banner

Overview

The Uniform Record Management page provides complete visibility and control over your registered uniforms, including all variations, stock entries, and chargeability settings. This helps asset teams maintain inventory hygiene, update financial values, and support accurate lifecycle tracking for each variation.

Key Editable Sections

Each uniform record contains both static and dynamic fields based on the variation configuration. You can edit only a limited set of fields once the uniform has active stock or is in use.

Banner

1. Chargeability (Editable)

  • You can toggle whether a variation is chargeable or non-chargeable.
  • If marked as chargeable, the following additional fields appear and are editable:
    • Markup Percentage (%)
    • VAT Applicable (%)

Note:

Once stock is issued or assigned, changing the chargeability may be restricted and require admin-level permissions.

Banner

2. Variation-Level Stock Management

  • Each variation of a uniform (e.g., Small, Medium, Large, or design-specific) maintains an independent stock ledger.
  • You can:
    • Add new stock entries for a variation.
    • Edit status of stock entries: Standby, Ready to Allocate, Withdrawn, etc.
    • Track stock availability per variation. Banner

3. Document Management

  • Upload or replace supporting documents such as invoices, photos, or technical specifications.
  • Attachments are stored per variation or globally per uniform.

Filtering & Sorting

You can search, filter, and sort uniforms using the following options:

  • Uniform Name or Code
  • Chargeable Status
  • Stock Availability
  • Variation Attributes
  • Assigned or Unassigned Stock

Use Cases

Use CaseActions Available
Update chargeabilityEdit “Chargeable” toggle & update markup/VAT
Add new size/designAdd a new variation and initialize stock
Adjust stock statusMark existing stock as Standby, Ready to Allocate, etc.
Audit tax settingsReview and modify markup/VAT fields for chargeable items

Benefits of Effective Uniform Record Management

  • Accurate tracking of chargeable vs non-chargeable items
  • Clear variation-specific inventory for field-level operations
  • Streamlined assignment workflows based on uniform availability
  • Proper financial calculations using markup and VAT for billing