Asset Write-Off Management
Approve or reject asset write-off requests across vehicles, SIMs, uniforms, and accessories in Fleet Master. Approved assets are retired but retain full history.
Asset Write-Off Management
The Write-Off Management module handles asset retirement requests across all asset types — Vehicles, SIMs, Uniforms, and Accessories.
This page lists all pending write-off entries for review. Admins or asset managers can choose to Approve or Reject each request.
What Happens When an Asset Is Written Off?
- Approved assets are retired from inventory.
- Cannot be reassigned or reused after write-off.
- The asset’s entire lifecycle history remains intact for auditing and traceability.
- Written-off entries are removed from available stock pools.
Table Fields
| Field | Description |
|---|---|
| Asset ID | Unique ID of the asset (vehicle plate, SIM number, etc.) |
| Asset Type | Vehicle, SIM, Uniform, Accessory |
| Status | Reason to the write-off |
| Approval status | pending/approved/rejected |
| Amount | Total cost of asset |
| quantity | Total Quantity |
| Actions | View / Approve / Reject |
View write off
Approval Actions
- Approve: Asset is permanently written off and marked
Written-Off. - Reject: Write-off is denied and the asset returns to its previous status.
Note:
Once approved, the asset can no longer be assigned, transferred, or edited.
Search & Filter Options
- Asset Type (Vehicle, SIM, etc.)
- Status (Pending, Approved, Rejected)
- Request Date Range
- Requested By
Best Practices
- Only approve write-offs with proper justification and supporting notes.
- If damaged or lost, ensure related documents (accident report, police note, etc.) are reviewed.
- Keep records aligned with compliance/audit requirements.
Example: Write-Off Flow
- Fleet reports helmet is damaged.
- Warehouse team raises write-off request.
- Safety officer reviews and approves.
- Asset marked as
Written-Offand hidden from allocation pools. - Full lifecycle remains in stock history logs.