Data Collection
Fleet Master enables you to efficiently manage and collect detailed fleet or employee data, including personal, emergency contact, contract, and document information, all in one streamlined interface.
Overview
The Data Collection module in Fleet Master allows you to onboard fleet or employees by capturing all necessary information—from personal and emergency contacts to contract details, visa status, and essential document uploads. This ensures a complete and compliant digital record for each individual.
Creating a New Record
Click Add fleet to open the multi-section onboarding form. Details for each section and field are provided below.
Personal Information
| Field | Description |
|---|---|
| First Name | Legal first name. (Required) |
| Middle Name | Middle name (optional). |
| Last Name | Surname/family name. (Required) |
| Mother Name | Full name of mother (may be required for compliance). |
| Father Name | Full name of father. (Required) |
| Phone Number | Phone number with country code (e.g., +971). (Required) |
| Email Address | Valid email address for communication. (Required) |
| Date of Birth | Date in dd/mm/yyyy format. (Required) |
| Gender | Select gender (e.g., Male, Female, Other). (Required) |
| Blood Group | Blood type (A+, O-, B+, etc.). (Required) |
| Height (Feet) | Height in feet/inches (as required). |
| Weight (KG) | Weight in kilograms (as required). |
| Uniform Size | Uniform size (S, M, L, XL, XXL, etc.), if applicable. |
Emergency Contact Details (UAE)
Each fleet/employee can provide up to two UAE-based emergency contacts:
| Field | Description |
|---|---|
| Full Name | Full legal name of the emergency contact. (Required) |
| Phone Number | UAE or international number with country code. (Required) |
| Email Address | Email address for contact (optional). |
| Address | Full address for the contact (UAE). (Required) |
| Relationship | Relationship to the individual (Father, Mother, Spouse, etc.). (Required) |
Home Country Emergency Contact Details
Similarly, two emergency contacts from the home country can be provided:
| Field | Description |
|---|---|
| Full Name | Full legal name of the emergency contact. (Required) |
| Phone Number | Country code and number. (Required) |
| Email Address | Email address for contact (optional). |
| Address | Full address for the contact (home country). (Required) |
| Relationship | Relationship to the individual. (Required) |
Contract Details
| Field | Description |
|---|---|
| Contract Type | Type of contract (e.g., Ahmed Labour Card Contract, Fresh New Visa). (Required) |
| Coupon | Coupon code for promotions/discounts during onboarding (optional). |
| Total Amount | Full contract amount (salary, fees, etc., as per contract). (Required) |
| Visa Status | Visa type/status (New Visa, Labour Card, Visit Visa, etc.). (Required) |
| Inside Country | Whether the person is inside the UAE at onboarding (yes/no). |
| Referral | Referral source, if any (optional). |
| Installment Plan | Number of installments for payment (e.g., 4 Installments). (Required if not lump sum) |
| Joining Date | Planned date of joining/contract commencement. (Required) |
| Advance Amount | Initial payment made at the start of the contract. |
| Installment Amounts | The system auto-calculates installment amounts based on the selected plan. Adjustments can be made manually as needed. |
Setup
Manage and customize available contract types for your organization.
Setup
Manage and configure coupon codes for promotions or discounts during onboarding.
Setup
Track and manage the individuals or companies that refer new joiners or candidates.
Document Information
| Field | Description |
|---|---|
| Emirates ID Number | Emirates ID number, if already issued (required for UAE residents). |
| Passport Number | Official passport number. (Required) |
| Nationality | Country of citizenship. (Required) |
| Place of Birth | City/town and country of birth. (Required) |
| Passport Date of Issue | Date passport was issued (dd/mm/yyyy). (Required) |
| Passport Date of Expiry | Passport expiry date (dd/mm/yyyy). (Required) |
Document Uploads
Upload all required documents in .jpg, .jpeg, .png, or .pdf format (up to 2 MB, max 1920x1080 px, up to 2 files per item):
| Document | Description |
|---|---|
| Passport | Scan or photo of current passport. (Required) |
| Personal Image | Recent passport-size photo. (Required) |
| Country ID Card | National ID from home country. (Required) |
| Degree | Academic degree or certificate (required for some roles). |
| No Objection Certificate (NOC) | NOC from previous employer, if needed. |
| Cancellation Paper (Prev. Company) | Official document confirming visa/employment cancellation (if applicable). |
| Emirates ID (if applicable) | Scan of Emirates ID if previously lived in UAE. |
| Visit Visa/Previous Visa | Scan of any previous UAE visa(s), if any. |
Key Features
- Installment Calculation: Auto-divide total contract amount by the chosen plan; edit as needed.
- Advance Payment Tracking: Easily view Unpaid/Partially Paid statuses from the list.
- Emergency Contact Management: Capture detailed UAE and home country emergency contacts.
- Bulk Document Upload: Attach multiple documents securely and in compliance with requirements.
Tips & Best Practices
- Double-check all required fields before submission.
- Use clear file names for all uploads.
- Keep emergency contact info updated for compliance and safety.