Fleet Management Overview & Profile View
Complete breakdown of fleet dashboards, profile fields, and detailed individual view with tracking and financial history in fleet master.
Fleet Master tracks a wide range of data for every fleet, enabling complete lifecycle management, compliance assurance, and real-time operational oversight.
Fleet Status Dashboard
This section highlights live summaries of fleet statuses across the organization:
| Metric | Count |
|---|---|
| Fleet in Project | 56 |
| Fleet in Waiting | 47 |
| Fleet in Absconded | 5 |
| Fleet in Cancellation | 2 |
| Fleet in Renew | 10 |
| Fleet in Vacation | (Dynamic) |
Note:
Values update automatically based on fleet activity and status transitions.
Fleet Data Fields
Each fleet profile includes the following comprehensive fields:
| Field | Description |
|---|---|
| ID | Unique fleet identifier |
| Name | Fleet's full legal name |
| Phone | Primary contact number |
| Status | Current status (e.g., In Project, On Hold, Absconded) |
| Project Status | Assigned project or awaiting assignment |
| Visa Status | Processing stage (e.g., Applied, Approved, Stamped) |
| Contract Type | Permanent, Temporary, Freelance |
| Emirates ID | National identity number |
| Joining Date | Date of joining the organization |
| Wallet Balance | Remaining balance or advance eligibility |
| Projects | History of assigned projects |
| Contract Amount | Financial value of current contract |
| Absconding | Flag if fleet is marked absconded |
| Renew | Renewal process status |
| Returned | Post-vacation return status |
| On Hold | Fleet temporarily unassigned |
| C3 Card Number | Salary disbursement card |
| Referral | Referring individual or source |
| Height / Weight | Physical dimensions for uniform sizing |
| Blood Group | Emergency medical information |
| Uniform Size | Assigned uniform size |
| Created By / Updated By | System audit trail of user actions |
| Vehicles | Assigned or previously used vehicles |
| SIM Cards | Telecom cards issued |
| Uniforms | Issued uniforms and status |
| Accessories | Issued gear like helmets, gloves, bags |
| TD Package | Contracted delivery/transport package |
| Salik | Toll tag or expense record |
| Salary | fleet’s pay structure |
| Deductions | Penalties or asset-related deductions |
| Insurance | Policy details and validity |
| Assets | List of all issued or returned assets |
| COD | Cash-on-delivery records |
| Refund | Reimbursement logs for deposits or uniforms |
| Incentives | Bonuses and reward-related earnings |
| Waive Off | Deduction waivers with approval status |
| Created At / Updated At | Time-based tracking of fleet record evolution |
Note:
Fields shown may vary depending on role permissions and screen space.
Individual Fleet View
Clicking a fleet in the overview opens their full profile with all historical records, financial data, and operational status tabs for deeper insight.
Print Voucher
This section provides the fleet’s TD Voucher or Contract Invoice, downloadable as PDF.
Fleet Profile Tabs
Sticky header includes:
- Personal Information
- Emergency Contacts
- Home Country Contacts
- Contact Info
- Document Status
- Uploaded Files
Note:
This section remains visible across tabs for quick cross-reference.
Tabs and Sections
1. Attachments
- Organized by document type:
- Signed Contracts
- Visa Documents
- IDs, Licenses
- Proofs (leave, absconding, legal)
- Supports drag-and-drop upload
- Tag-based search and preview
2. Transaction
- Displays all wallet activities:
- Deposits, Withdrawals
- Advance logs
- Automated deductions
- Manual reimbursements
- Filter by transaction type and date range
3. Vacation Tracking History
- Full vacation logs:
- Requested duration
- Approver/reviewer
- Return confirmation
- Documents (tickets, letter)
- Status tags:
Requested,Approved,Rejected,Returned
4. Confidential Tracking History
- Internal logs not visible to all users:
- Blacklist records
- Absconding status transitions
- Legal complaints
- HR flags
- Audit log with user, timestamp, and source
5. Asset Tracking History
- Tracks lifecycle of all issued items:
- Vehicles, SIMs, Uniforms, Accessories
- Actions logged:
- Date Assigned/Returned
- Warehouse Location
- Current status (
Allocated,Returned,Written Off) - Approval info
6. Wallet
Detailed summary of all financial categories linked to fleet:
| Type | Description |
|---|---|
| TD Package | Core contract financials |
| Salik | Toll charges and usage |
| Salary | Pay breakdown |
| Deductions | Fines, lost assets, adjustments |
| Insurance | Policy costs or claims |
| Assets | Chargeable gear/vehicle fees |
| COD | Collected cash history |
| Refund | Returns for deposits/assets |
| Incentives | Rewards and bonus logs |
| Waive Off | Admin-approved exceptions |
7. Projects
Logs of all project-related changes:
- Assignments
- Approve
- Executions
- Cancellations
- Completion
8. PRO Process
Tracks legal and visa-related support:
- PRO-assigned tasks
- Contracts
- Visa renewals
- Document submissions
- Visa application statuses
9. Token History
- If any queue/token system was used:
- Token generation logs
- Status
- Purpose of queue (HR, Visa, Support)
Integrates with Queue
Need to manage walk-ins and customer flow? Discover how Fleet Master works alongside our Queue system.
Use Cases
- HR tracks onboarding, contracts, leave, and compliance
- Asset Managers monitor equipment accountability
- Finance audits salary, wallet usage, and deductions
- Operations manages availability and transitions
- Admins ensure audit trails and role-based access