Absconding Management

Viewing Absconding Records

1. Go to the Fleet Management section in the sidebar.
2. Select Absconding from the fleet management options.
3. View the complete list of absconding cases with details including:
   • Fleet ID and Name
   • Reason for absconding
   • Absconding Type (motive/immigration)
   • Current Status (Approved/Removed/Rejected)

Creating New Absconding Records

1. Click the Request Absconding button in the top-right corner.
2. Fill out the required information:
   • Fleet ID: Search or select the fleet
   • Reason: Choose from predefined reasons (Asset, Workplace conflicts, Personal issues, Better opportunities, etc.)
   • Type: Select absconding type (motive or immigration)
   • Proof: Upload supporting documentation (jpg, jpeg, png, pdf up to 2 MB, max 2 files)
3. Add any additional Notes in the text area.
4. Choose your action:
   • Save: Store the record
   • Save & create another: Save and immediately create another record
   • Cancel: Discard changes

Managing Absconding Records

Status Types

• Created: Initial absconding request submitted and pending review
• Approved: Absconding case has been verified and approved
• Executed: Final processing completed with all settlements and documentation
• Removed: Fleet has been removed from the system
• Rejected: Absconding case was not approved

Common Reasons

• Asset: Issues related to company assets
• Workplace conflicts: Internal disputes or conflicts
• Personal issues: Fleet personal matters
• Better opportunities: Fleet found alternative employment
• No follow-up on complaints: Unresolved grievances

Record Actions

• Use the View button (eye icon) to see detailed information and manage the record
• Navigate through records using pagination controls
• Filter and search records using the search functionality

Reviewing and Processing Absconding Records

Viewing Record Details

1. Click the View button (eye icon) next to any absconding record
2. The detailed view displays:
   • Fleet ID and personal information
   • Reason for absconding
   • Type classification
   • Uploaded proof documents
   • Notes and additional comments
   • Complete absconding history for the fleet

Approval Process

When reviewing a submitted absconding request:

1. Review Stage: Records show status as "Created" initially
2. Decision Making: Two action buttons are available:
   • Approve: Confirm the absconding case
   • Reject: Decline the absconding request

Approving an Absconding Record

1. Click the Approve button
2. A confirmation modal will appear titled "Approved"
3. Fill in the required information:
   • Date: Automatically populated with current timestamp
   • Notes: Add approval comments (0-500 characters)
4. Click Approved to confirm or Go Back to cancel
5. Once approved, the status changes to "Approved"

Execution Process

After approval, the record requires execution to complete the process:

1. Execute Button: An "Execute" button appears for approved records
2. Click Execute to begin the final processing stage
3. The execution modal opens with additional required fields:
   • Amount: Enter any financial settlement amount
   • Upload Contract: Attach final settlement or termination documents
   • Payment Receipt: Upload proof of final payments or settlements
   • Date: Confirm execution date and time
   • Notes: Add execution comments and final remarks
4. Complete all required fields and click Executed to finalize

Post-Execution Status

Once the execution process is completed:

1. The record status automatically updates to "Executed"
2. The Execute button is replaced with a "Remove" button for final system removal if needed
3. All process stages are now complete and documented in the absconding history
4. The executed status indicates final settlement and documentation are complete

Absconding History Tracking

The system maintains a complete history of all actions:

• Created: Initial request submission with timestamp
• Approved: Management approval with timestamp and approval notes
• Executed: Final processing completion with settlement details and execution timestamp
• All status changes are tracked chronologically with dates and associated personnel
• Complete audit trail ensures transparency and compliance

Best Practices

• Document all absconding cases with proper evidence and reasoning
• Review all uploaded proof documents thoroughly before approval
• Follow up on asset recovery when applicable during execution phase
• Maintain clear communication with HR and legal departments throughout the process
• Ensure all required documentation is uploaded before finalizing
• Complete financial settlements promptly during execution
• Regular review of pending cases to maintain workflow efficiency
• Keep detailed notes at each stage for audit trail purposes