Project Fleet Initialization
Predefine and assign fleets to specific fleet projects before onboarding begins.
The Initialization module in Fleet Master is used to assign predefined projects to selected fleets after formal onboarding . It acts as the first checkpoint where project-fleet associations are captured and staged for approval.
| Column | Description |
|---|---|
| Fleet ID | System-generated unique ID for the fleet |
| Fleet Name | Full name of the assigned fleet |
| Phone Number | Fleet’s mobile number |
| Emirates ID | Unique government ID of the fleet |
| Project Name | Predefined project linked to the fleet |
| Start Date | Date fleet is expected to begin work on the project |
| End Date | (If applicable) When the fleet completes their assignment |
| Process | Current status (Initializing / Executing / Completed) |
| Approval | Pending / Approved / Rejected |
Key Purpose
- Map existing or predefined projects to available fleets.
- Ensure project metadata is set before execution or asset provisioning.
- Log important details (start date, notes) for onboarding planning.
- Serve as a holding area for fleets assigned to projects, pending approval.
Project Assign
| Field | Description |
|---|---|
| Project | Select a predefined project from the system. |
| Fleet | Select a fleet to be assigned to the selected fleet project. |
| Start Date | Proposed start date for the fleet within the project. |
| Notes | Optional internal notes for approval, logistics, or scheduling. |
Send to Approval
In Fleet Master, once a project is fully initialized and at least one fleet is assigned, it becomes eligible to be sent for approval. This action ensures that no execution or payout can begin without proper verification and sign-off.
The Send to Approval step provides a prompt to add internal Notes, which become part of the approval audit trail.
Workflow
- Go to:
Project Management > Initialization - Click:
Assign Fleet - Select:
- A project from predefined list
- A fleet
- A start date
- Add notes if necessary
- Submit: The initialization is created and listed as Pending
- Approval: Admin/project lead can approve or reject
- Post Approval:
- The fleet becomes eligible for execution
- The assignment appears in Project Approval
Notes
- Initialization does not activate the fleet — it only prepares the association.
- This stage ensures project-to-fleet alignment before involving assets, shifts, or pay.
- Every initialization request retains its own history and approval notes.